Property Management

Here's just some of our services:

Core Tenant Management Services

• Marketing & Advertising: Listing the property on rental websites (Zillow, MLS, etc.), creating ads, photography/virtual tours.

• Tenant Screening: Conducting background checks, credit checks, rental history verification, income verification, and reference checks.

• Leasing: Showing the property, processing applications, preparing legally compliant lease agreements, conducting move-in orientations.

• Rent Collection: Collecting rent (online portals, checks), enforcing due dates, and managing late payments and fees.

• Tenant Communications: Being the primary point of contact for requests, complaints, and emergencies.

• Renewals & Move-Outs: Managing lease renewal process, conducting move-out inspections, assessing security deposit deductions, and arranging final account settlements.

Operations & Maintenance

• Routine Maintenance: Coordinating and overseeing repairs (plumbing, electrical, HVAC), landscaping, and general upkeep.

• 24/7 Emergency Response: Providing or coordinating after-hours emergency repair services.

• Preventive Maintenance: Scheduling and managing regular system inspections (e.g., furnace, smoke detectors, gutters) to prevent major issues.

• Vendor Management: Sourcing, vetting, hiring, and supervising reliable contractors (plumbers, electricians, landscapers, etc.) and negotiating service contracts.

• Property Inspections: Conducting regular (quarterly/bi-annual) interior and exterior inspections to identify issues early and assess tenant care.

Financial & Administrative Services

• Financial Reporting: Providing monthly/quarterly statements detailing income, expenses, and net cash flow.

• Budgeting: Assisting in creating an annual operating budget for the property.

• Bill Payment: Paying property-related bills (mortgage, HOA dues, taxes, insurance premiums, vendor invoices) from the property's account.

• Security Deposit Management: Holding deposits in a trust account and complying with state laws regarding interest and deductions.

• Expense Tracking & Reconciliation: Categorizing all expenses for tax purposes.

• Owner Distributions: Transferring net rental income to the owner's account after expenses.

Legal & Compliance

• Knowledge of Landlord-Tenant Law: Ensuring all practices comply with federal, state, and local housing laws (Fair Housing, ADA, etc.).

• Eviction Management: Handling the difficult process of filing for eviction if necessary, including court coordination (legal fees are often extra).

• Lease Agreement Compliance: Using and enforcing up-to-date, legally sound lease agreements.

• Regulatory Compliance: Managing local licensing, rental inspections, and certifications (e.g., lead paint, gas safety).

Specialized & Additional Services

• Vacancy Preparation & "Make-Ready": Deep cleaning, painting, and repairs to turn the unit quickly between tenants.

• HOA Liaison: Acting as the owner's representative to the Homeowners Association, attending meetings, and ensuring compliance with HOA rules.

• Insurance Claim Assistance: Helping document and manage claims for property damage (storms, fire, etc.).

• Construction & Rehabilitation Oversight: Managing larger renovation projects or capital improvements.

• Technology Integration: Offering online portals for tenants (pay rent, submit requests) and owners (view statements, documents).

• Periodic Market Analysis: Advising on competitive rental rates to maximize income and minimize vacancy.

Common Fee Structures

Property managers typically charge in one of two ways:

1. Percentage of Monthly Rent: Most common. Typically 8-12% for single-family homes and 4-7% for larger multi-unit buildings.

2. Flat Fee: A fixed monthly rate, sometimes used for larger portfolios or specific service bundles.

Additional fees may apply for:

• Lease-Up/Setup Fee: Often 50-100% of one month's rent for new tenant placement.

• Lease Renewal Fee: A smaller fee (e.g., $200-$300) for renewing an existing tenant's lease.

• Maintenance Markup: A percentage added to contractor invoices for coordination (e.g., 10-15%).

For Property Owners: Questions to Ask a Potential Manager

• What specific services are included in your base fee?

• What are your additional fees (setup, renewal, eviction, etc.)?

• How do you handle maintenance requests and emergencies?

• What is your tenant screening process?

• How often will I receive reports, and in what format?

• Can you provide references from current clients?

This list provides a solid framework. The exact services offered can be tailored to the type of property (single-family, condo, large multifamily, commercial) and the owner's needs (full-service vs. limited scope).

Ready for Professional Property Management?

Get your Free Custom Plan & Property Management Packet.

Click the link below

https://www.haciendabellarealty.com/contact

or

CALL, TEXT, or EMAIL Miguel Heredia Today!
📞 520-827-6104
✉️ Text or Email: "I ready to start Property Management Services"

We'll answer all your questions and guide you step by step.